June Minutes of the BSRTF
June Minutes of the BSRTF, or the Beach Sand Replenishment Task Force.
CAPE HENRY BEACH TASK FORCE Jun 2005 Minutes [Word doc]
Entire unedited Minutes are also available below.
CAPE HENRY BEACH
SAND REPLENISHMENT TASK FORCE
BLDG. #2, MUNICIPAL CENTER
JUNE 20, 2005 MEETING
ATTENDEES:
Stephen Van Essendelft City of Virginia Beach, Public Works, Beach Management
Waid Kidd City of Virginia Beach, Public Works, Surveys
Les Lilly City Attorney
Lucy Whitlow City Attorney Office
Phill Roehrs City of Virginia Beach, Public Works, Beach Management
Gregg Williams U.S. Army Corps Of Engineers
Nils Bahringer SDCC/The Landings
Chris O’Hare SDCC/Harbour Gate Condominiums
Brian Reese SDCC/Seagate Colony Condominiums
Todd Solomon SDCC/Cape Story By The Sea
Kal Kassir SDAC (Shore Drive Advisory Committee)
Bernadette Carrick Chesapeake Bay Shores
Norman Carrick Chesapeake Bay Shores
MINUTES:
1. Mr. Waid Kidd gave the current status of the survey at Cape Henry Beach
A. The City has contracted with Patton Harris Rust & Associates to do the surveys discussed at our last meeting.
B. Control points have been established (on paper).
C. Field crews are setting the control points (on the land).
D. Later this week they will start contacting landowners to get permission to enter their property to establish the recorded boundaries.
E. They will notify residents when they actually do enter their property.
F. Most control points will be in the street.
G. They will also be setting benchmarks on permanent structures for vertical survey controls.
H. They plan to start at Duck-In and proceed to First Landing State Park.
I. The survey will also proceed in the same direction, west to east.
J. All of the existing drawing and plot research work has been completed.
K. They will take 90 working days to conduct the surveys, produce the drawings, and deliver them to Public Works.
L. They will include vertical profiles through the beach and dune about every 100 feet.
2. Mr. Les Lilley provided draft copies of the generic Easement language.
A. This will be the starting point for discussions with landowners. It is anticipated that the final language will vary for some of the landowners. The draft Easement will be posted on the SDCC website, http://www.SDCC.info.
B. Mr. Lilley reviewed the document’s headings and explained what the intent of each was.
C. He also discussed possible issues that might come up and how they would attempt to resolve them.
D. The green and blue areas on the colored wall map are the only landowners that will be approached to enter into an access easement. They are:
The unresolved property owners: (blue)
1. Duck-In
2. Harbour Gate Condo Assoc.
3. Cape Henry Towers
4. Cape Henry Towers Council
5. Lynnhaven Dunes Condos
6. TBJ, LLC
7. Lora Bogdan
8. Poseidon Court Condos
9. Osprey Village Condos
10. Bays Edge Condos
11. Seagate Colony Condo Assoc.
12. Mariners Mark Condos
13. Virginia Beach Resort Hotel and Conf. Center
The property owners willing to dedicate easements are: (green)
1. 3160 Paige Avenue Condo Assoc.
2. Lesner Point Condo Assoc.
3. Beach Castle Condos
4. Sunset Watch Condos
5. The Dunes Condos
6. Lynnhaven Beach Condos
All of the other 72 property’s beaches are currently documented as Public Beach.
E. It is still anticipated that all of the necessary easements can be completed by the end of this year.
3. Mr. Gregg Williams provided input on the Lynnhaven Inlet dredging and its contracting requirements.
A. The Corps of Engineers dredges the Lynnhaven Inlet and its basin every three years.
B. The current 2005 dredging will straighten out the inlet channel and remove the remains of the old shipwreck. It will start in February 2006. That sand will be deposited on Ocean Park Beach as in the past.
C. The spoils from dredging the Lynnhaven can currently go to any of three different sites, The Narrows, the Maple Street spoils lot, or the Ocean Park Beach. This project will add Cape Henry Beach to the list.
D. The next planned dredging will be fiscal year 2008, which starts October 1, 2007.
E. VMR, COE, EPA, DEQ, and the Wetlands Board require permits. The City will be the applicant.
F. Some of the COE requirements are:
· There must be public access
· There must not be any legal or physical restrictions
· There should be no encroachments
· The necessary funding must be budgeted
· Engineering must be completed
G. The procurement (bidding) process normally takes 180 calendar days (10/1/07 to 2/1/08). The successful contractor will receive a Notice to Proceed by February 1.
H. Significant gaps in the dedication process could stop the project, but one holdout may not stop it.
4. We then took another stab at the sequence of events to get some idea of the timeline involved.
A. Review of current dedications for adequacy – Aug 05.
B. Survey complete – Aug 05.
C. Propose easement line (before easements can be finalized?).
D. Dedications 100% complete – Dec 05.
E. Landowners review of draft easement language - Aug 05.
5. Mr. And Mrs. Carrick pointed out that some people are unaware of what the City is planning to do to their beach and are very wary of proposals to give the City easements. Some kind of letter of explanation needs to go out to all involved.
5. It was suggested that all of the Cape Henry Beach landowners be invited to a workshop to hear a presentation of the beach nourishment plan. The City could introduce and explain the draft easement document. The Westminster Canterbury was suggested as a possible convenient location. Following the meeting, the City could schedule separate meetings with individual landowners to discuss their specific concerns and issues.
6. It still is not clear to everyone how the details of the permitting, budgeting and procurement processes relate to each other. The bigger issue however, appears to be one of public relations.
7. The next meeting will be July 18, 2005?
Minutes Recorded by:
Nils Bahringer, SDCC
Topics: BSRTF